How to use ChatGPT "Projects" for better workflow

ChatGPT just got more organized.

OpenAI has launched "Projects", a new feature for all paid plans. It helps you keep chats, files and custom instructions in one place. No more scrolling through endless history or losing important conversations.

Here’s how it works and some tips and tricks to make your workflow smoother.

Why use ChatGPT "Projects"?

If you use ChatGPT frequently, you know the hassle - chats get buried, files go missing and keeping track of context is tough. Although the standard format works well for quick answers, it can cause problems for long-term projects. 

That’s where ChatGPT "Projects" come in.

Here’s why projects could be a game-changer:

• Get more structure

• Keep conversations and documents together

• Much more efficient

• Add files to finetune your GPT to your information

How to use ChatGPT "Project" (mini guide)

Got an important or relevant conversation buried in your chat history? Or do you want ChatGPT to answer a certain way, or follow specific guidelines? Use this mini-guide to get to know ChatGPT Projects:

Step 1: Create a new project

• Navigate to the “+” icon, New "Project"

• Name it something useful, like AI news

Step 2: Move existing conversations to a project

• Click the three dots next to the chat and select add to project

• Beware: Chats created with a custom GPT can’t be moved into a project

Step 3: Upload and manage files

• Click add files to attach relevant files and documents, or drag and drop them directly into the project

• All uploaded or dragged files are only accessible within that specific project

Step 4: Set custom instructions

• Add custom instructions within a project

• Example: “Respond in detailed, formal English and focus on technical details”

And while projects are currently for individual use only, the structure and organization makes it easier for teams to work synchronized while also keeping their workflows clean. The sharing of projects could be a new way for teams to collaborate on work, projects or shared tasks - achieving better workflow. 

For a more details, read OpenAI's instructions on ChatGPT Projects. 

Use case: Using ChatGPT "Projects" for LinkedIn posts

Let’s look at an example of how ChatGPT "Projects" can be used effectively in your workflow. 

Using ChatGPT Projects for a LinkedIn content project, can be the perfect way to use this feature. Imagine you are preparing a month-long LinkedIn campaign to showcase your new product-features. You need consistent and professional posts that align with your company’s strategy. Instead of mixing drafts, spreadsheets and documents, you can plan your LinkedIn posts in Projects.

For example, you might upload other top-performing posts and your companies writing style on LinkedIn. This helps ChatGPT analyze the writing style and format. By doing this, it will train ChatGPT to help you make LinkedIn posts similar to your previous ones. Also, uploading examples of best practices, will make the quality and process of writing posts much more effective.

Adding custom instructions helps ChatGPT generate consistent, high-quality LinkedIn posts, aligned with your companies communication style. Our best practice with custom instructions is describing how you want it to respond, while following best practices from uploaded files. This ensures that responses include your communication style while keeping your preferred structure.

Conclusion

The new "Projects" feature brings a much-needed tool to help us keep chats, files and custom instructions all in one place. The hassle of scrolling and trying to find old conversations finally has a solution, meaning a much more structured workflow. 

If you have any questions about ChatGPT, or how to get started with AI for your business, feel free to reach out.